Executive Assistant

Description de la mission

About Us: We are a forward-thinking company that values innovation and collaboration. Our team is at the heart of everything we do, and our Executive Assistants play a crucial role in ensuring our leaders and teams can work seamlessly and effectively.
Responsibilities: As an Executive Assistant with us, you’ll be responsible for:
Managing and maintaining complex calendars, ensuring accurate scheduling across multiple time zones.
Partnering with our leaders to make schedule prioritization decisions in alignment with our business priorities.
Handling logistics for domestic and international business travel, including visas, flights, accommodations, and expense reports.
Managing team logistics, including internal events and budget compliance.
Coordinating team meetings, events, and offsites.
Maintaining efficient and appropriate internal communication.
Providing backup coverage for other EAs on the team.
Qualifications: To excel in this role, you should have:
A minimum of 5+ years of administrative assistant experience, preferably supporting multiple leaders.
Proficiency in Outlook, Word, Excel, and PowerPoint.
Experience supporting remote teams.
Excellent organizational and anticipatory skills.
The ability to make independent decisions and manage multiple projects with tight timelines.
Experience with budget management and financials.
Strong analytical and problem-solving skills.
Effective communication skills, both written and verbal.
A positive, can-do attitude and the ability to work well under pressure.
The ability to build effective relationships with diverse individuals and groups.
Top 3 Must-Have Hard Skills:
Previous Microsoft experience (a huge plus).
Experience supporting VP-level or above roles, managing multiple leaders.
Extensive experience with travel arrangements and calendar management.
What Sets Us Apart: We offer a unique and challenging work environment with opportunities for growth. If you’re looking to be part of a dynamic team and work in a fast-paced, innovative company, this role is perfect for you.
Next Steps: If you meet these qualifications and are excited about the prospect of joining our team, we encourage you to apply. Your experience and skills will make a significant impact in our organization. Join us in enabling the success of our leaders and teams.
Job Title: Executive Assistant
Location: London, UK
Rate/Salary: 120.00 – 150.00 GBP Daily
Job Type: Contract
Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. 2876353. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as « Allegis Group »). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.
To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://www.allegisgroup.com/en-gb/privacy-notices.
We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the « Contacting Us » section of our Online Privacy Notice at https://www.allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.