Project Proposal and Governance Assistant

Description de la mission

Project Proposal and Governance Assistant
We are looking for a Project Proposal and Governance Assistant to join a structured, high-performing team within a dynamic international environment. This is a great opportunity to support critical project coordination and governance activities.
? Your Responsibilities
1. Project Proposal Support
Contribute to the drafting, review, and finalization of project proposals.
Ensure proposals are clear, comprehensive, and aligned with strategic priorities.
Collaborate with subject matter experts to collect relevant inputs.
2. Assets Under Construction (AUC) Coordination
Track and coordinate the AUC process, ensuring documentation and timelines are respected.
Provide regular status updates and ensure compliance with internal policies.
3. Governance and Portfolio Support
Assist in the preparation of governance meetings: draft agendas, presentations, and minutes.
Support implementation of governance standards and monitor relevant KPIs.
Prepare project portfolio reports for senior management.
4. Communication and Reporting
Translate technical content into clear, concise updates for internal and external stakeholders.
Document decisions, processes, and project milestones accurately.
Contribute to continuous improvement of project office processes and assist with performance tracking.
5. Operational Flexibility
Be ready to deputize for senior staff if needed.
Carry out additional duties as required to support project delivery.
? Your Profile
Education & Experience
Higher vocational training with at least 3 years of relevant experience
OR
Secondary education with at least 5 years of relevant experience.
Solid experience in customer management and project coordination.
Familiarity with project, programme, and portfolio management (P3M) practices.
Technical Skills
Strong command of MS Excel (pivot tables, macros, data connections).
Advanced proficiency in PowerPoint and SharePoint.
Confident user of Microsoft Office tools (Word, Access, OneNote, etc.).
Language & Communication
Excellent written and spoken English.
Ability to simplify technical content for non-technical audiences.
Strong interpersonal skills and stakeholder responsiveness.
? Additional Assets
Project Management certification (PRINCE2, PMP) or ITIL Intermediate level.
Background in customer relationship management.
Previous experience in international or intergovernmental settings.
Familiarity with large organizations or structured governance frameworks.
? Conditions & Requirements
Full-time on-site presence required in Braine-l’Alleud, Belgium.
EU citizenship is mandatory.
NATO Secret security clearance is required prior to start.
Description société
ABAKUS IT-SOLUTIONS, a dynamic IT services integrator founded in 1991, is growing and actively hiring to strengthen its talented team. We are a trusted partner in IT comfort, delivering tailored solutions to small and medium businesses as well as large enterprises across sectors such as public services, industry, and finance.

As experts in IT infrastructure management, we offer comprehensive services including personalized service desk support and IT solutions that span hardware, software, and cybersecurity. We take pride in our specialized knowledge of cloud technologies, IT consulting, and application development, with a focus on adapting to the latest innovations.

For larger organizations, we also provide top-tier IT expertise and resources through our staffing services, ensuring you have the right people for both operational and development projects. Additionally, we handle the deployment and installation of cutting-edge hardware, from servers to storage and personal computers, tailored to your needs.

At ABAKUS IT-SOLUTIONS, we are committed to fostering a workplace where employees thrive in an environment that values autonomy, innovation, and personal development. As we continue to grow, we are looking for skilled professionals who are ready to embrace new challenges and contribute to a team that is as passionate about IT as it is about creating comfort in every project we undertake.

Join us in shaping the future of IT! We offer exciting career opportunities across our offices in Belgium, Luxembourg, and Germany, along with the chance to work with a variety of high-profile clients in diverse industries. Ready to take the next step? Explore our open positions today!
Lire la suite